Look, if you're a Webflow developer in 2025, your tech stack can honestly make or break how smoothly your projects run. After spending years building custom Webflow websites for clients, I've whittled down my toolkit to just the essentials - the tools that actually streamline every phase of the process.
From initial strategy and project management through to design execution and client collaboration, I'm sharing the exact software stack I use to deliver high-performance Webflow projects efficiently. No fluff, just what works.
Strategy and Planning Tools
Basecamp, Octopus
Apart from my brain - products like Basecamp and Octopus are essential in my toolkit for strategy work. I use Basecamp to compile copy and content ideas, keeping everything organised in one central location. Octopus is particularly handy when I'm mapping out site structure, planning internal linking strategies, and visualising user journeys before any design work begins.
Project Management
Basecamp, Slack, Notion
It's not just my code that's organised - project management is equally important. I manage each of my projects using Basecamp, which keeps things straightforward and clients in the loop every step of the way. That said, I'm flexible and happy working within Slack or Notion if that's what you're already using for team communication and collaboration.
Design and Prototyping
Figma
After the initial pen and paper sketches, I move into Figma for creating detailed wireframes, mockups, and interactive prototypes. Figma's collaborative features mean I can meet with both collaborators and clients in real-time to discuss ideas, walk through layout options, explore colour palettes, and finalise font choices. It's become indispensable for making sure everyone's vision aligns before development begins.
Client Communication and Feedback
Meetings: FaceTime, Zoom, Whereby
Async: Loom, Screen Studio
When I need instant feedback from a collaborator or client, I'll use FaceTime, Zoom, or Whereby for live conversations and quick decisions.
For most meetings though, asynchronous tools like Loom and Screen Studio work brilliantly. These let my clients watch presentations and walkthroughs in their own time, giving them space to think carefully and clarify their thoughts before responding - either through video replies or detailed email feedback. This async approach often leads to more thoughtful discussions and better outcomes.
Discover the essential tech stack for Webflow development in 2025. This comprehensive guide covers the strategic planning tools, project management platforms, design software, and communication solutions that professional Webflow developers use to deliver successful client projects.
